Executive Director Activities / Monthly Reports

• June 2008

• May 2008

• April 2008

• March 2008

• February 2008

• January 2008

• December 2007

• November 2007

• October 2007

• September 2007

• August 2007

• July 2007

•  

Executive Director’s Report:  June, 2008

• ·       Annual meeting: Received Annual Reports from Chairs, plus Executive Director’s, formatted for handout, and printed; produced county member sign-in sheets; made new Supporter member display board with 2008 members; made & framed four recognition certificates;

• ·       Tax listings for Halifax and Northampton counties were completed i.e. duplicate addresses removed as well as current LGA members, a label document was produced for each county, accompanying letter and enclosure were emailed to C-Line Graphics on 6/23 for printing, stuffing; mailing occurred on 6/30/08.

• ·       Sent refund checks to Ferncliff homeowners who were either already LGA members for 2008, or who had overpaid twice (2) – this occurred when Ferncliff came in as a HOA in March.

• ·       Processed/reconciled West Winds HOA renewal check for 2008.

• ·       Processed email changes from sign-up sheets from Annual meeting.

• ·       Prepared for mailing letter requesting Private Treatment information (generated by Lake Environment Committee), & mailed to Dominion, Skip’s Aquatic Solutions, Professional Lake Management, NaturChem, and copied Dr. Brown, Lake Gaston Weed Control Council.

• ·       Producing a “sales call” binder as an aid for calls to businesses for our 2009 membership drive. Will be working with Membership Committee to ensure its workable and meets their needs.

• ·       Produced additional Realtor packets to encourage Realtors to give Complimentary General Memberships for 2008.

• ·       Drafted a yearly LGA organizational timeline to facilitate milestones throughout the year.

• ·       Submitted to Lake Gaston Area Directory OnLine! LGA’s updated page in the directory.

• ·       Committee minutes as available were sent to website for posting. 2008 Lake Gaston Association’s Recommended Management Plan was sent for posting on website.

• ·       Eight new members and 40 renewals during June.

• ·       Produced new email listings for total membership and each county from May’s database update.

• ·       Emailed all members:  6/2 June/July Bulletin posted to LGA website; 7/2 monthly meeting reminder.

• ·       Emailed members by county: Brunswick:  6/10 Planning mtg agenda; 6/25 Board of Supervisors agenda. Halifax: Mecklenburg:  Northampton: 6/11 Planning mtg; 6/16 Commissioners agenda; Reminder of 6/16 Budget Public hearing. Warren: 6/12 Joint Budget Work Session; Notice of change of mtg location for 7/8 Commissioners mtg; 6/16 Budget & Zoning Public Hearings; 6/23 Special mtg of Commissioners; Cancellation notice of 7/1 Planning mtg; 7/3 notice of Public Hearing Churchill Five Forks VFD request for variance. 

• ·       Liaised with B&B on membership database. Answered Info@lakegastonassoc.com, and monitored other committee chair hits on website; and 12 admin ids.

• ·       PSA advertising  July 2 monthly meeting submitted for June 25 area newspapers.

• ·       Executive Director’s monthly column submitted to five lake papers for June 25 editions

• ·       Executive Director’s June monthly column was aired on WZRU 90.1 & 90.5 FM July 1 at 8:55 a.m.

• ·       Meetings attended: LGA monthly meeting on 6/4; Membership 6/13; Annual mtg 6/14; Officers meeting 6/25. 

•         Executive director is a paid part-time position. Total hours for June 83.0

Executive Director’s Report:  May, 2008

• Set schedule for June/July Bulletin with C-Line, advised membership chairs, coordinated/proofed articles and sent to officers for review. Sent finalized copy to C-Line Graphics for layout and printing along with 450 mailing labels from the latest database numbers as at 5/23/08, for those members requesting their Bulletin by US mail.

• Sent annual meeting agenda with slate of directors to C-Line with 274 labels to be mailed to members without email. Coordinating annual written reports from chairs, and administrivia for June 14 mtg.

• Have been using Duplicate Remover for MicroSoft Excel to remove duplicate listings with the same address from the tax listings of Halifax, Northampton and Warren County listings. Also, cross checking to remove LGA members from those listings. Letters are scheduled to commence mailing in June. Brunswick and Mecklenburg listings should be available soon.

• Committee minutes as available were sent to website for posting. Updating Government page is underway; Lake Environment page now shows combination with Aquatic Weeds; Supporting page now shows only 2008 members; New section ‘LGA Accomplishments’ on homepage/left column shows accomplishments for 2007, 2006 and 2005 and before years.

• 1 renewal check was received during May. Sent 16 welcome letters to new members coming in from FernCliffe HOA

• Produced new email listings for total membership and each county from April’s database update.

• Emailed all members:  5/7monthly meeting reminder; 6/14 Annual Meeting Agenda with notice of Slate of Directors; Phone scam alert from Community Memorial Healthcenter.

• Emailed members by county: Brunswick:  5/13 Planning mtg agenda. Halifax: 5/5 Commissioners agenda; 6/2 Board of Equalization; 6/2 Co. Commissioners mtg agenda; 4/29 Budget work session; Mecklenburg:  Northampton: 5/5 Commissioners agenda; 5/12 Budget Worksession; Attendee summary of 5/5 mtg; 5/19 Commissioners agenda; 6/2 Commissioners agenda. Warren: 5/5 Commissioners agenda; Attendee summary of 5/5; 6/2 Citizens Advisory agenda; 6/3 Planning Board agenda; 6/2 Commissioners agenda. 

• Liaised with B&B on membership database. Answered Info@lakegastonassoc.com, and monitored other committee chair hits on website; and 12 admin ids.

• PSA advertising  June 4 monthly meeting submitted for May 21 and 28 area newspapers.

• PSA advertising Annual meeting on June 14 sent to newspapers for June 4 editions

• Executive Director’s monthly column submitted to five lake papers for May 28 editions

• Executive Director’s May monthly column was aired on WZRU 90.1 & 90.5 FM June 3 at 8:55 a.m.

• Meetings attended: LGA monthly meeting on 5/7; Membership 5/9; Lake Environment 5/21; Officers meeting 5/28.

• Executive director is a paid part-time position. Total hours for May hours 80.25

Executive Director’s Report:  April, 2008

·     Liaised with Littleton Community Center with set up requirements for April 5 and April 12 Halifax and Warren County Candidate forums. Followed up with telephone calls to those candidates who had not responded. Provided list of candidates as handouts for the public for each forum, as well as tents for each candidate, name badges for directors, 3x5 cards, pencils, pads etc., and information for a membership table. Sent additional PSA advertising April 12 forum.

·       19 renewal checks were received during April. Sent four welcome letters to new members.

·       Kept membership committee informed of renewals by county to cross of county telephone lists for those members who had not renewed for 2008

·       Made contact with the five lake county tax administrators for tax listings of Lake Gaston Property. Obtained Warren County and Halifax County and applied for Northampton County. Brunswick & Mecklenburg listings won’t be available until at least May. Goal is to remove duplicates, compare to our relevant county membership list, remove LGA members from tax list and resultant tax listings will be used for a membership drive. Ordered Excel Remove Duplicates software and installed

·       Sent notes in Bulletins to those members whose email address was rejected who would not have received their April/May Bulletin via email. And, telephoned those who had received their Bulletins by US mail, whose email had been rejected, to ascertain new email addresses.

·       Changed database queries to drop 2007 members who did not renew, made new master CD and gave to B&B. Made new email lists for members in good standing only.

·       Committee minutes as available were sent to website for posting. Sent information for an Accomplishment section showing 2007, 2006 and prior history, 2008 will be sent in May.

·       Produced new email listings for total membership and each county from March’s database update.

·       Emailed all members:   4/26 LEM training reminder; 5/7 monthly meeting reminder. 

·       Emailed members by county: Brunswick:  4/16 Supervisor agenda; Attendee notes of Supervisors 4/16 mtg. Halifax: 4/7 Commissioners agenda; 4/15 Commissioners Work Session; 4/29 Budget work session; Mecklenburg: 4/14 Supervisors agenda. Northampton: 4/7 Planning agenda; 4/7 attendee notes; 4/9 Planning Board Agenda; 4/21 Commissioners agenda. Warren: 4/7 Commissioners agenda; 4/12 Reminder of Candidate Forum. 

·       Liaised with B&B on membership database. Answered Info@lakegastonassoc.com, and monitored other committee chair hits on website; and 12 admin ids.

·       PSAs advertising April 12 Candidate forums for local papers/radio

·       PSA advertising  May 7 monthly meeting submitted for April 23 and 30 area newspapers.

·       Executive Director’s monthly column submitted to five lake papers for April 30 editions

·       Executive Director’s March monthly column was aired on WZRU 90.1 & 90.5 FM May 6 at 8:55 a.m.

·       Meetings attended: LGA monthly meeting on 4/2; Membership 4/11; Lake Environment 4/16; Government Relations 4/21; Dues Structure 4/25; LEM training 4/26; Officers meeting 4/30;.

Executive director is a paid part-time position. Total hours for April hours 77.25

IN SUMMARY:  Key this month: Providing materials and location set up for the Halifax and Warren Candidate Forums. Database query changes to drop 2007 members who have not renewed for this year. Obtaining county tax listings for Lake Gaston property. And, contacting about 30 members whose email addresses were being rejected who only hear from us via email for their new email addresses.

Executive Director’s Report:  March, 2008

• Provided candidate names to Larry Jolly, Gov. Relations Chair, so he could make initial telephone invite, then I followed up with letters to the 24 candidates inviting them to the Halifax & Warren County “Meet the Candidate Forums” to be held on April 5 (Halifax)  and April 12 (Warren) at the Littleton Community Center. Followed up with telephone calls to those who had not RSVPd. Liaised with the Center on room requirements and set up. Sent PSAs to local newspapers and radios covering Halifax & Warren Counties advertising both candidate forums, and sent a PSA for just April 5 for April 2 newspapers.

• 45 renewal checks were received during March.

• Sent welcome letters to new members.

• Submitted LGA’s letter to Businesses soliciting membership to Lake Gaston Chamber of Commerce Board of Director’s for approval for insertion in their March Newsletter. LGA received approval, sent letter to C-Line Graphics for printing 385 copies for the insertion.

• Showed David Duxbury how Membership Database worked

• Produced lists of members by county whose membership expired 12/31/07 so Membership committee members could call them to see why they had not renewed for 2008.

• Set schedule for April/May Bulletin with C-Line, advised membership chairs, coordinated/proofed and articles and sent to officers for review. Sent finalized copy to C-Line Graphics for printing along with  549 mailing labels from the latest database numbers as at 3/25/08.

• Sent updated membership status to West Winds HOA treasurer.

• Processed new HOA Ferncliff’s membership check – we gained 16 new members, three welcome backs, and 5 renewals.

• Produced comparative membership numbers as at 10/31 for 2004,2005,2006 & 2007 for Membership Committee

• Located PC projector for use by guest speaker at March 5 monthly meeting

• Produced Director’s Handbook for Quinton Qualls.

• Updated NC & VA LGA director listings

• Committee minutes as available were sent to website for posting.

• Produced new email listings for total membership and each county from February’s database update.

• Emailed all members:  3/20 LGWCC agenda; 3/31 April/May Bulletin; 4/2 monthly meeting reminder. 

• Emailed members by county: Brunswick:  3/19 Supervisor agenda; Attendee notes of Supervisors 3/19 mtg. Halifax: 3/10 Commissioners agenda; April 5 Meet the Candidates Forum details for Halifax Co. voters; Mecklenburg: 3/10 Supervisors agenda. Northampton: 3/12 Planning agenda; 3/12 attendee notes; 3/17 Commissioners agenda; 3/31 cancellation notice for Commissioner/Mayors mtg. Warren: 3/10  Commissioners agenda; 3/10 Joint mtg Commissioners/Board of Ed.;  3/18 Planning agenda; 4/1 Planning agenda; 4/2 Public hearing notice. 

• Liaised with B&B on membership database

• Answered Info@lakegastonassoc.com, and monitored other committee chair hits on website; and 12 admin ids.

• PSAs advertising April 5 and April 12 Candidate forums for local papers/radio

• PSA advertising  April 2 monthly meeting submitted for March 19 and 26 area newspapers.

• Executive Director’s monthly column submitted to five lake papers for March 26 editions

• Executive Director’s March monthly column was aired on WZRU 90.1 & 90.5 FM April 1 at 8:55 a.m.

• Meetings attended: LGA monthly meeting on 3/5; Lake Environment 3/19; Officers meeting 3/26. Note: didn’t attend Membership 3/14 but submitted input.

• Executive director is a paid part-time position. Total hours for February hours 95.25

Executive Director’s Report:  January, 2008

·       Renewals for 2008 have slowed to 88 received in January. Prepared Reminder letter and received approval from Membership team to send letter first week in February. Database updated to include new addresses obtained for those renewal letters sent in November that had been Returned to Sender and outstanding queries resolved. Prepared three Thank you letters and a new bronze level business member welcome letter & plaque for John’s signature. We had three new members in January.

·       Political contacts in database were checked and updated for all five county Commissioners/Supervisors, and Virginia and North Carolina State Senate and House/Delegates. Information will also be used to update Government page on website beginning of February.

·       Re-contacted those county Board of Election officer that I had to call back in January to ascertain filing and voting schedule for 2008 elections. Gave information to Government Relations committee. Work in progress: candidates that are up for election at state level. Based on information so far, Candidate Forums for NC have been set for April 5 and 12 at Littleton Community Center.

·       Produced February/March Bulletin with input from Committee Chairs, as well as mailing labels from 1/30/08 database cd. PDF version of Bulletin sent to webmaster for posting on website.

·       Silver and Bronze level lists updated on Salute to Supporters page on website.

·       Drafted proposed letter and attachments to encourage businesses to join the LGA at one of our supporting levels which would include link to their website. Approved by Membership Committee but to go out under John’s signature. I am working with Lake Gaston Chamber of Commerce to see if we can send out as an insert in their newsletter. Status will be included in February report.

·       Outstanding December committee minutes were submitted to website during first week of January. And, January committee minutes have been submitted.

·       Produced new email listings for total membership and each county from January’s 1/30/08 database update.

·       Emailed all members: LGWCC 1/17 mtg notice and agenda; 2/6 monthly meeting reminder; February /March 2008 Bulletin on website. 

·       Emailed members by county: Brunswick:  Supervisors 1/16 agenda; Halifax: Commissioners 1/7 & 1/22 agendas; Public Forum 1/22. Mecklenburg: 0. Northampton: Commissioners 1/7,1/23 & 2/4 agendas; Planning & Public forum.  Warren: agendas - Commissioners 1/8 & 2/4, work sessions 1/9 & 1/23; Planning 1/8 & 2/5; 2/4 Public Hearing notice; 1/22 Public forum. 

·       Liaised with B&B on membership database

·       Answered Info@lakegastonassoc.com, and monitored other committee chair hits on website; and 12 admin ids.

·       PSA advertising February 6 monthly meeting submitted for January 23 and 30 area newspapers.

·       Executive Director’s monthly column submitted to five lake papers for January 30 editions

·       Executive Director’s January monthly column was aired on WZRU 90.1 and 90.5 FM February 5 at 8:55 a.m.

·       Meetings attended: LGA monthly meeting on 1/2; Environment/Aquatic Weed 1/16; Government Relations 1/21; Officers meeting 1/30. Note: didn’t attend Membership 1/11 but submitted input.

·       Executive director is a paid part-time position. Total hours for January hours 88.0

Executive Director’s Report:  December, 2007

·       Have processed approximately 520 renewal checks during December which entails collecting mail the from post office throughout the month; opening; checking for queries and resolving; pulling aside upgrades from general to supporting levels ($50 and above), continuing supporting levels and Lifetimes – then preparing thank you letters for John Cataldo’s signature; and delivering them in batches throughout the month to B&B Accounting for recording into the LGA membership database and depositing checks at the bank. Sixty-one thank you letters were prepared and signed by John. Resolved several Return to Sender letters by researching alternative addresses, or making contacting via email addresses. At month end sent progress chart of 2008 renewals to LGA directors.

·       Received email from Greg Anderson, Water Monitoring Manager of Department of Environmental Quality, VA advising us that Chairman Poindexter of the Virginia Roanoke River Basin Advisory Committee wanted the LGA included on the copy list of their concerns regarding Water Withdrawal and Inter-Basin Transfer Issues with NC. This communication was brought to the attention of John Cataldo. 

·       Contacted each of the five county Board of Election offices to ascertain filing and voting schedule for 2008 elections, but information was not available during December. Am to call back in January. This information is required for Government Relations Committee so they can schedule Candidate Forums.

·       Contacted Lake Gaston Chamber of Commerce, Chamber of Commerce for Warren County and South Hill Chamber of Commerce for their 2008 Calendar of Events but information was not available in December. Government Relations Committee need this information to plan which Festivals to participate in with the LGA booth.

·       December committee minutes will be submitted to website during first week of January.

·        Produced new email listings for total membership and each county from November’s database update.

·       Managed to get most of the Commissioner/Supervisor; Planning, Zoning, and Public Hearing agendas for each county, and sent to membership via county email lists.

·       Emailed all members: December monthly meeting reminder; December 2007/January 2008 Bulletin on website; January 2 monthly meeting reminder. 

·       Emailed members by county: Brunswick:  Supervisors 12/19 agenda; Halifax: Commissioners 12/3 agenda. Mecklenburg: 0.  Northampton: 0.  Warren: Holiday Closing schedule; 12/17 Golden Leaf meeting for citizen input notice; 1/8 Public Hearing notice. 

·       Liaised with B&B on membership database

·       Answered Info@lakegastonassoc.com, and monitored other committee chair hits on website; and 12 admin ids.

·       PSA advertising January 2 monthly meeting submitted for December 19 and 26 area newspapers.

·       Executive Director’s monthly column submitted to five lake papers for December 26 edition

·       Executive Director’s monthly column was not aired on WZRU 90.1 and 90.5 FM January 1 at 8:55 a.m. because of New Year’s Day programming, and following Tuesday was too late because content was date related to January 2 meeting.

·       Meetings attended: LGA monthly meeting on 12/5;  Membership 12/14;

·       Executive director is a paid part-time position. Total hours for December hours 59.50  

Executive Director’s Report:  November, 2007

• Assisted with emailing to copy list, Virginia Department of Environmental Quality’s response to LGA’s letter of concerns about Lakeside Commons LLC application for a permit for a waste water treatment plant on Pea Hill Creek.
• Received in the US mail at the LGA office a FERC notice that Dominion had applied for a permit for 120 + boat slips for Eaton’s Crossing, comment deadline is December 7. Brought to the attention John Cataldo and Larry Jolly Public Affairs chair
• Emailed to lake area newspapers John Cataldo’s Letter to the Editor regarding LGAs work on trying to increase law enforcement response time in the Lake Gaston communities and counties.
• On receipt of 10/30/07 database CD, I ran membership renewal letters against database to produce letters for 2008 renewals. 1,376 renewal letters were produced and sent to C-Linegraphics for printing and mailing along with an accompanying fact sheet during the first week of November. Mailing was completed by the beginning of the second week.
• Renewals started arriving the end of the second week. I am opening them and pulling the supporting  members ($50 and above) and Lifetime ($250) and sending thank you notes from John Cataldo before sending them for data entry. The majority of renewals are at general membership ($25). 201 had been entered by month end.
• Sent renewal statements with member names to Laura Woods and West Winds treasurers for renewal checks for 2008.
• Produced December 2007/January 2008 Bulletin with input from committee chairs, president and myself. Consolidated copy, gave newspaper style titles to articles, sent for review to officers and chairs, and then sent to C-Linegraphics to print along with a document containing 515 labels to mail to members requesting hard copies.
• Sent pdf version of Bulletin to webmaster for posting on LGA website.
• Helped set up and man LGA booth on November 17 at Holiday Boat Parade Festival at South Shore Realty. Event was deemed a success by both the organizers and LGA’s participation.
• Executive Director column and report, sent to website for posting.
• Produced new email listings for total membership and each county from October’s database update.
• Managed to get Commissioner/Supervisor; Planning, Zoning, and Public Hearing agendas for each county, and sent to membership via county email lists.
• Emailed all members: to attend Warren Co. Commissioners meeting on 11/5 because they would be discussing law enforcement on the lake.
• Emailed members by county: Brunswick: County Planning Commission 11/13/07 agenda; Supervisors 11/28 agenda; Halifax: Commissioners 11/5 & 11/20 agendas. Mecklenburg: Supervisors 11/5 agenda;  Northampton: notice of 11/14 Town Hall meeting by Michael Wray et al; notice of 11/14 Planning Board meeting and agenda; Commissioners 11/19 agenda; agenda for 12/3 Commissioners meeting. Warren: 11/6 Planning board agenda; 11/20 notice National Guard Armory meeting in Warrenton; 12/3 Commissioners meeting agenda, and 12/4 Planning Board agenda. 
• Liaised with B&B on membership database
• Answered Info@lakegastonassoc.com, and monitored other committee chair hits on website; and 12 admin ids.
• PSA advertising December 5 monthly meeting submitted for November 21 and 28 area newspapers.
• Executive Director’s monthly column submitted to five lake papers for November 28 edition
• Executive Director’s monthly column will be aired on WZRU 90.1 and 90.5 FM December 4 at 8:55 a.m.
• Meetings attended: LGA monthly meeting on 11/7; LGWCC 11/8; Membership 11/9; Lake Environment 11/13; PA meeting October 19.
• Executive director is a paid part-time position. Total hours for November hours 89.50
   

  ---

Executive Director’s Report:  October, 2007

      Received call at LGA office about Lakeside Commons LLC requesting permit for a waste water treatment plant on Pea Hill Creek – what was LGA’s position? Forwarded to John Cataldo and Larry Jolly (Public Affairs Committee Chair). Involved with information gathering and monitoring emails from Roanoke River Basin Association and Virginia Beach. Agenda item for October 15 Public Affairs Committee.

     Assisted with emailing to copy list, LGA’s letter to Virginia Department of Environmental Quality regarding our concerns about Lakeside Commons LLC permit for a waste water treatment plant on Pea Hill Creek.

     Mecklenburg Candidate Forum: made follow up calls to candidates who had not RSVPd. Managed to get 10 out of the 12 candidates to attend. Made tents, badges, supplied 3x5s and pencils, and brochures. Contacted the lake papers to remind them to push event and coverage on the day.

     2008 membership renewals: prepared five letters to be mailed to members – our regular renewal letter, request for information verification for those not expiring; Trial renewals, Realtor renewals and “We’ve Missed You renewals for those who didn’t renew for 2007. Each letter had relevant message and fields awaiting October database update.

     Sent “Examples of how LGA serves our members and our lake community” to LGA directors for review in readiness to be enclosed in renewal packets.

     Contacted 32 members via US mail whose email addresses were being rejected letting them know they were missing emails and notification of October/November Bulletin, and to notify us of new email. Included Bulletin if they were email members only.

     Obtained toll free number for LGA 1-888-586-6577.

     Wrote database instructions for adding LGAlert contacts into database. Brunswick County contacts have been added.

     Resent revised Home Owner Association rules to each of the 53 contacts

     Committee, monthly meeting minutes, Executive Director column and report, sent to website for posting.

     Produced new email listings for total membership and each county from October’s database update.

     Managed to get Commissioner/Supervisor; Planning, Zoning, and Public Hearing agendas for each county.

     Emailed all members: LGWCC agenda for 11/8; LGA monthly meeting reminder.

     Emailed members by county: Brunswick: County Planning Commission 10/09/07 agenda; Supervisors 10/17 agenda; reminder of October 20 candidate forum; Board of Zoning Appeals 10/24 agenda. Halifax: Commissioners 10/16 agenda. Mecklenburg: Supervisors 10/9 agenda; invite to members to attend 10/18 Candidate Forum with candidate details; Board of Zoning Appeals 10/23 agenda. Northampton: notice of 10/10 Planning Board meeting and agenda; Commissioners 10/15 agenda; notice of Commissioners and Town meetings for 10/29 & 10/31. Warren: Public Hearings notice for 10/2; notice of rezoning Public hearing for 11/5; reminder of final citizen input for use of National Guard Armory in Warrenton. 

     Liaised with B&B on membership database

     Answered Info@lakegastonassoc.com, and monitored other committee chair hits on website; and 12 admin ids.

     PSA advertising November 7 monthly meeting submitted for October 31 area newspapers.

     Executive Director’s monthly column submitted to five lake papers for October 31 edition

     Executive Director’s monthly column will be aired on WZRU 90.1 and 90.5 FM November 6 at 8:55 a.m.

     Meetings attended: LGA monthly meeting on October 3; Membership October 12; PA meeting October 15.

     Executive director is a paid part-time position. Total hours for October hours 76.25

Executive Director’s Report:  September, 2007

• Received articles from committee chairs for October/November Bulletin, edited, sent to officers and chairs for review. Sent copy to C-line Graphics for layout, reviewed proof, requested 700 to be printed, received pdf version for website – sent to webmaster for posting. Pulled 510 addresses from September 27 database (for members requesting hardcopy) into Word Label document and emailed to C-line for labeling newsletters. Remaining hardcopies were picked up for handouts/new members/Chambers.

•  Produced invite and press release for Mecklenburg Candidate Forum for October 18 at 7:30 p.m. at R.T. Arnold Library in South Hill for review by Mecklenburg directors. Finalized invite was sent out from my office on September 25  to 12 candidates who are running for election this November 6.

• Have received four out of five responses from email to County Managers/Administrators answering the two questions, “Lake Gaston Association would like to know what percentage of your property tax revenue comes from Lake Gaston property owners in your county, and what percentage of county tax payers have property on Lake Gaston.” Follow up email sent to outstanding response.

• Helped set up and man LGA booth at Littleton/Lake Gaston Festival on September 1.

•  Admin support to John Cataldo for LGA’s written position on Brunswick County’s Public Hearing on proposed Sign Ordinance changes on September 19.

• Made presentation on LGA to Windward Shores Homeowner Association on September 22.

•  Acknowledged and forwarded emails to LGWCC copying LGA Aquatic Weed, from members reacting to LGWCC 9/27/07 agenda.

• Updated LGA’s page on Lake Gaston Area Directory On-Line and sent to officers for review.

• Committee, monthly meeting minutes, Executive Director column and report, and trip report to South Carolina Management of Aquatic Plants Conference, sent to website for posting by end of month.

• Wrote thank you letters for John’s signature for two new lifetime members, and welcome letters from me to four new General Members. Took checks and changes to B&B for processing.

• Produced new email listings for total membership and each county from September’s database update.

• Emailed all members: 9/6 LGWCC meeting notice; 9/21 LGWCC meeting agenda; 9/29 monthly meeting reminder; 9/30 October/November 2007 Bulletin available on website.

• Emailed members by county: Brunswick – 9/6 Public Hearing notice for proposed Brunswick County Sign Ordinance changes on 9/19; 9/6 Visioning meeting agenda for 9/12. Mecklenburg – 9/10 Supervisor agenda. Northampton – 9/12 Planning Board agenda; 9/17 Commissioner meeting agenda; 9/17 Public Hearing notice; 10/1 Commissioner meeting agenda. Warren – 9/10 Commissioner agenda; 9/11 Planning Board agenda; 9/30 info about Warrenton Armory survey; Armory citizen meeting schedule; 10/1 Commissioner meeting agenda.

• Liaised with B&B on membership database

• Answered Info@lakegastonassoc.com, and monitored other committee chair hits on website; and 12 admin ids.

• PSA advertising October 3 monthly meeting submitted for September 19 and 26 area newspapers.

• PSA advertising October 18 Mecklenburg Candidate Forum sent to area newspapers

• Executive Director’s monthly column submitted to five lake papers for September 26 edition

• Executive Director’s monthly column will be aired on WZRU 90.1 and 90.5 FM October 2 at 8:55 a.m.

• Meetings attended: LGA monthly meeting on September 5; Lake Environment September 11; Membership September 14; Officers meeting September 26.

• Executive director is a paid part-time position. Total hours for September   83.75 hours 

Executive Director’s Report:  August, 2007

• ·       Produced email list of 56 HOA presidents/vice presidents/contacts and emailed updated HOA rules for membership to them.

• ·       Produced “Examples of how we serve our members and our lake communities.”

• ·       Sent note to County Managers/Administrators asking two questions, “Lake Gaston Association would like to know what percentage of your property tax revenue comes from Lake Gaston property owners in your county, and what percentage of county tax payers have property on Lake Gaston.”

• ·       Researched River Forest’s concerns with Eaton’s Crossing development.

• ·       Attended training session for “Lake Gaston Mapping Project Fall 2007” conducted by Dr. Rob Richardson from North Carolina State University for LGA’s Lake Environment Monitors to take photographs and observe details of new project.

• ·       Produced storyboard of training session for Lake Gaston Festival and monthly meetings. Display board will be updated with pictures from actual mapping.

• ·       Prepared handouts for Festival booth and coordinated secchi disk and bucket for demonstration at booth.

• ·       Updated director listings and committee assignment list with one new director

• ·       Prepared Director Handbooks for one new director

• ·       Prepared update package of documents for each Director’s Handbook that included: “Examples of how we serve our members and our lake communities;” “Your Membership $$s at Work;” “Accomplishments:” June 09,2007 revised ByLaws; revised LGAlert procedures; and LGAlert sheets reflecting new directors and vacancies, to be given out at September 5 meeting.

• ·       Accomplished posting almost all the Committee and monthly meeting minutes by end of month.

• ·       Wrote thank you letters for John’s signature for those members upgrading to supporting levels, continuing their supporting level and those who changed to Lifetime membership. Sent welcome letters to new general members. Took checks and changes to B&B for processing.

• ·       Produced new email listings for total membership and each county from July’s database update.

• ·       Emailed all members: Volunteer opportunity for O’Sail vessel barricade; monthly meeting reminder.

• ·       Emailed members by county: Brunswick – August 15 Board of Supervisors meeting; Halifax – Commission meeting August 6; Planning meeting August 7; August 21 Recessed Commissioner meeting; September 4 Commissioner meeting; Northampton – August 6 commissioner meeting; August 20 commissioner meeting; September 4 commissioner meeting; Warren – August 6 Commissioner meeting; August 7 Planning Board; Notification of HQ Development informational meeting August 28; August 15 Commissioner work session.

• ·       Liaised with B&B on membership database

• ·       Answered Info@lakegastonassoc.com, and monitored other committee chair hits on website; and 12 admin ids.

• ·       PSA advertising September monthly meeting submitted for August 22 and 29 area newspapers..

• ·       Executive Director’s monthly column submitted to five lake papers for August 29 edition

• ·       Executive Director’s monthly column will be aired on WZRU 90.1 and 90.5 FM Sept 4 at 8:55 a.m.

• ·       Meetings attended: LGA monthly meeting on August 1; Membership August 10; Lake Environment August 14; Director orientation August 22; Lake Gaston Mapping Project training August 29, and Officers meeting August 29.

• ·       Executive director is a paid part-time position. Total hours for August  77.75 hours

• IN SUMMARY:  Key this month: Supporting Membership team by producing marketing material - “Examples of how we serve our members and our lake communities.” Identifying topics of interest to our membership and emailing them with the details. Lake Gaston Mapping project (as shown on display board on Membership table) will be a press release in September 12 newspaper editions. Littleton-Lake Gaston Festival this past weekend brought in four new members. A full report of all my activities for the month of August can be found on our website.

Executive Director’s Report:  July, 2007

• Coordinated input for August/September Bulletin; liaised with C-Line; produced mailing label document for mailing copies; sent copy to webmaster for posting; notified email members copy on website.

• Revised By-Laws with June 9, 2007 changes

• Made changes to director list as a result of director changes at annual meeting on June 9.

• Updated LGAlert procedure document

• Produced and laminated 3x4 size of Focus Items for each director.

• Completed Who’s Who in five counties and Planning & Development team

• Updated director listings and committee assignment list with two new directors

• Prepared Director Handbooks for two new directors

• Produced another forty Realtor packets for Complimentary General Membership offer

• Sent response to Lake Gaston Gazette to Tom Feild’s letter to the media

• We are still receiving renewals for 2007 and I am keeping Membership Committee updated. Have sent them by mail the June/July Bulletin they missed and added them back into email distribution lists.

• Updated HOA rules for Membership.

• Took minutes for Planning & Development meeting on July 19.

• Accomplished posting almost all the Committee and monthly meeting minutes by end of month.

• Wrote thank you letters for John’s signature for those members upgrading to supporting levels, continuing their supporting level and those who changed to Lifetime membership. Sent welcome letters to new general members. Took checks and changes to B&B for processing.

• Updated email lists with member address changes in lieu of waiting until end of month updates.

• Produced new email listings for total membership and each county from July’s database update.

• Emailed all members: July 11 meeting reminder; LGWCC News Release – 3^rd Phase of Hydrilla Treatment; August 1 meeting reminder; August/September Bulletin posted on website.

• Emailed members by county: Brunswick – Economic Development July 31 meeting notice; Halifax – Planning Board July 18 meeting agenda; Warren – July 10 Boa